HR Coordinator
San Diego, CA
Full Time
Mid Level
Job Title: Human Resources Coordinator
Department: Human Resources
Reports To: HR Manager
Our Company:
At PracticeTek, we believe healthcare should be easy for providers, accessible for patients, and simple for everyone involved.
PracticeTek was established by healthcare professionals and entrepreneurs who share a common goal: deliver seamless, high-quality, on-demand healthcare, free of the confusing limitations of traditional technological platforms.
PracticeTek is a collection of innovative software companies working together to make healthcare easier, and more accessible, for everyone. We deliver robust software solutions that support practitioners, and foster exceptional patient experiences, contributing to the growth of healthcare clinics specializing in chiropractic, dental, orthodontics, optometry, and multi-discipline therapy.
The Human Resources Department:
The Human Resources department serves a critical link between the company's strategic people programs and business operations. The HR team partners with all managers and employees in the company to provide solutions and resources for a productive and engaging environment. A major function of the HR team is to partner with managers on hiring top notch candidates in a timely manner.
The Career Opportunity:
Our HR Coordinator is responsible for a wide range of tasks related to Human Resources management. This includes coordinating employee benefits programs, facilitating employee onboarding and offboarding, and maintaining employee records. In addition, the HR Coordinator serves as the point person for HR-related issues and inquiries from managers and employees. They are responsible for ensuring compliance with company policies and procedures, as well as federal and state employment laws.
The position is based in San Diego, CA with a hybrid work schedule (3 days per week in office).
Areas of Accountability:
The responsibilities of the HR Coordinator are as follows;
Competencies for Success
At PracticeTek we carefully consider a wide range of compensation factors to determine our offers of employment. This includes internal and external market factors as well as your individual experience and
skills. These considerations can cause compensation to vary but we reasonably expect to pay between $49,450 - $75,000 for this position.
We also believe in taking care of our people. Our comprehensive benefits package goes beyond the basics—with health coverage, flexible time off, wellness initiatives, retirement savings, and programs that support your growth and happiness both in and out of the workplace.
PracticeTek is an Equal Opportunity Employer that values employees with a broad cross-cultural perspective. We strive to create an inclusive environment, empower employees, and embrace diversity. We encourage everyone to respond. All applicants will receive fair and impartial treatment without regard to race, color, religion, sex, national origin, ancestry, citizenship status, age, legally protected physical or mental disability, protected veteran status, status in the U.S. uniformed services, sexual orientation, gender identity or expression, marital status, genetic information or on any other basis which is protected under applicable federal, state, or local law.
Department: Human Resources
Reports To: HR Manager
Our Company:
At PracticeTek, we believe healthcare should be easy for providers, accessible for patients, and simple for everyone involved.
PracticeTek was established by healthcare professionals and entrepreneurs who share a common goal: deliver seamless, high-quality, on-demand healthcare, free of the confusing limitations of traditional technological platforms.
PracticeTek is a collection of innovative software companies working together to make healthcare easier, and more accessible, for everyone. We deliver robust software solutions that support practitioners, and foster exceptional patient experiences, contributing to the growth of healthcare clinics specializing in chiropractic, dental, orthodontics, optometry, and multi-discipline therapy.
The Human Resources Department:
The Human Resources department serves a critical link between the company's strategic people programs and business operations. The HR team partners with all managers and employees in the company to provide solutions and resources for a productive and engaging environment. A major function of the HR team is to partner with managers on hiring top notch candidates in a timely manner.
The Career Opportunity:
Our HR Coordinator is responsible for a wide range of tasks related to Human Resources management. This includes coordinating employee benefits programs, facilitating employee onboarding and offboarding, and maintaining employee records. In addition, the HR Coordinator serves as the point person for HR-related issues and inquiries from managers and employees. They are responsible for ensuring compliance with company policies and procedures, as well as federal and state employment laws.
The position is based in San Diego, CA with a hybrid work schedule (3 days per week in office).
Areas of Accountability:
The responsibilities of the HR Coordinator are as follows;
- Serve as the main point of contact for general HR inquiries including but not limited to benefits, policies, employee data and HR systems and provide top-notch support to our employees and business leaders.
- Help develop and streamline HR processes, create, and maintain process documents, maintain personnel files and organizational charts, and aid with monthly billing processes.
- Ensure timely and accurate HRIS system data entry, including personnel information changes and job requisitions; assist with recurring HR reporting and basic analysis.
- Support employee lifecycle logistics, including employee onboarding/onboarding and exits, change letters, etc.
- Process leaves of absence and ADA accommodations.
- Ensure work authorization documents are up to date as well as work permits and other related compliance items.
- Assists with annual processes such as open enrollment, performance reviews, minimum wage increases, EEO-1 reporting, etc.
- Ensure all procedures are followed in line with company policies, industry best practices, and legal guidance.
- Manage the company’s intranet site and monthly HR communications.
- Maintain employee records and ensure compliance with state and federal regulations. Distribute and track employee document acknowledgment.
- Assists with programs to recognize and celebrate employees including but not limited to employee reward programs.
- Coordinate employee benefits programs, such as health insurance and retirement plans, including open enrollment support.
- Provide support to HR teams by creating reports, tracking metrics, and managing project timelines.
- Coordinate employee training and development programs and audit all online compliance training such as HIPAA and sexual harassment to ensure timely completion and compliance.
- Facilitate communication between employees and management.
- Assist with performance management procedures.
- Coordinate with Payroll and IT to ensure optimal employee experience.
- Schedule meetings, interviews, HR events and maintain agendas.
- Assist with ad-hoc HR projects.
- Maintains knowledge of trends, regulatory changes, best practices in HR, talent management and employment law
Competencies for Success
- Bachelor’s degree in human resources, Business Administration, or related field.
- 2+ years of operational HR experience.
- Very high attention to detail and ability to manage multiple tasks and deadlines without compromising quality.
- Ability to develop relationships with all levels of the organization (executive to front line) and be seen as a go-to-person for HR assistance.
- Expert at triage - frequently switching between analytical and creative thinking, and project managing against multiple deadlines.
- Customer service minded: the ability to communicate consistently and clearly, respond with empathy and professionalism, and manage expectations.
- Proficient in Microsoft Office 365 and HRIS platforms (e.g., UKG Pro & WFM, Workday).
At PracticeTek we carefully consider a wide range of compensation factors to determine our offers of employment. This includes internal and external market factors as well as your individual experience and
skills. These considerations can cause compensation to vary but we reasonably expect to pay between $49,450 - $75,000 for this position.
We also believe in taking care of our people. Our comprehensive benefits package goes beyond the basics—with health coverage, flexible time off, wellness initiatives, retirement savings, and programs that support your growth and happiness both in and out of the workplace.
PracticeTek is an Equal Opportunity Employer that values employees with a broad cross-cultural perspective. We strive to create an inclusive environment, empower employees, and embrace diversity. We encourage everyone to respond. All applicants will receive fair and impartial treatment without regard to race, color, religion, sex, national origin, ancestry, citizenship status, age, legally protected physical or mental disability, protected veteran status, status in the U.S. uniformed services, sexual orientation, gender identity or expression, marital status, genetic information or on any other basis which is protected under applicable federal, state, or local law.
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